Youth Education Report

Article I - Organization Section I: Name This Marine Conservation and High School Saltwater Fishing/ Club shall be known as (High School Club Name)________________________ of (High School Name and Address, and Web Site.)_________________________________. Section II: Purpose The purposes and objectives of this organization are: 1. To follow guidelines from the Future Fishermen’s Foundation (F 3) “Hooked on Fishing not on Drugs” and NJ HOFNOD program. 2. To follow our Mission Statement. Collaborate with High School Faculty Advisors/NJ HOFNOD Facilitators to develop a mission statement. 3. To promote aquatic education, conservation, and recreational fishing. 4. To provide outdoor activities that will promote drug awareness and healthy lifestyles for students. Article II – Membership Section I: Qualifications 1. Membership in the (Name of High School and Club Name) shall be open to all (Name of High School) students. 2. Club members must be currently enrolled students at (Name of High School), and only those members may vote, hold office, and represent (Name of High School and Club Name.) 3. The minimum membership requirement is to be determined by members. 4. In ordinance with non-discrimination policy, membership and participation shall be available to all students. 5. If needed, outline member attendance policies. Section II: Types of Membership 1. Voting membership shall be open to all students currently enrolled in (Name of High School.) Students must maintain passing grades to participate in competitive saltwater/freshwater fishing competitions and off campus fishing learning activities. 2. Non-student memberships may be held by faculty, high school staff members, Certified NJ HOFNOD Instructors, and approved community mentors. 3. Indicate if students who do not meet full membership requirements may join or participate in limited capacities. Section III: Financial Obligation 1. A statement must exist about the financial obligations of members. If there are no membership dues, then simply state as such. Article III - Officers Section I: List of Officers and Qualifications 1. Qualifications for all officers a. Be currently enrolled students at (Name of High School.) b. List any qualifications that apply to all officers 2. President a. List additional qualifications for the President 3. Vice President a. List additional qualifications for the Vice President 4. Secretary a. List additional qualifications for the Secretary 5. Treasurer a. List additional qualifications for the Treasurer Section II: Duties and Powers 1. President a. The president shall serve as the official spokesperson of (Name of Club) ________. She/he shall perform all official and social functions pertaining to this office. b. The president is responsible for preparing an agenda for each meeting. c. The President shall preside over all club meetings. d. The president will not have a vote on any matter, except in the case of a tie, on items being voted on by the club. e. The president may appoint any committees he/she deems necessary to the functioning of the club, and will serve as a member of those committees, with no voting rights. 2. Vice President a. The vice president shall assume the office of president, should it become vacant during the term. b. The vice president shall carry out all duties assigned to the president in the president’s absence. c. The vice president shall be responsible for recording meeting minutes in the absence of the secretary. 3. Secretary a. The secretary shall take attendance and record minutes at all club meetings, keeping proper record of each meeting. Copies of minutes are to be distributed to members, officers and advisors at the next scheduled meeting. b. The secretary shall be responsible for distributing the meeting agenda, once received from the president. c. The secretary shall maintain up-to-date records on members, including all data reports for NJ HOFNOD. 4. Treasurer a. The treasurer shall maintain all financial records of the High School Fishing Club. If needed, he/she shall work with club faculty advisors preparing the annual budget. b. The treasurer and a faculty advisor shall be responsible for preparing requisitions and purchasing items at a reasonable price. c. The treasurer shall insure that all club funds are deposited at the high school Business Office. d. For club expenditures, the treasurer shall: i. Require a requisition to be prepared for all expenditure of funds prior to purchase. ii. Ensure all required signatures are included on requisitions. iii. Submit the requisition, meeting minutes, and all receipts to a faculty advisor for approval and processing. e. The treasurer shall submit a written financial report to the club prior to the end of the school year. f. Describe specific duties of the treasurer. Section III: Nominations 1. In the event that no member announces intent to run for a particular office, nominations will be taken from the floor. The nomination of officers shall be initiated by the active members of (Name of Club) _______________. 2. Nominations must be made by 15 September in order for elections to be held during November of each school year. 3. Faculty Advisors will post a list of nominated candidates prior to the election. Section IV: Election Process 1. The executive officers shall be elected from the membership of (Name of Club)___________________________________. 2. In order to be elected into office, such person must meet the following minimum requirements: 3. Elections will be held annually a. state time of year election is to be held b. how votes will be determined (i.e. anonymous ballot) c. who will be allowed to vote in officers 4. State when newly elected officers are to take their posts 5. State the length of term the officers will serve (school year) 6. State how vacancies will be filled if no one is elected to a particular position (i.e. Lead Faculty Advisor will appoint, etc.) Section V: Vacancies 1. If for any reason the acting President is unable to complete his or her term, the Vice President shall succeed to the position of President. If the Vice President is unable to fill the position, the Secretary, then the Treasurer would succeed, in that order. 2. Resignation a. The resignation of any officer or member of the club/ organization must be in writing, and signed by club officers and lead faculty advisor. Once signed and recognized, the resignation will become effective immediately. 3. Impeachment a. An executive officer, associate or advisor may be considered for removal from (Name of Club) ____________ for just cause. b. Reasons for impeachment include, but are not limited to: failure to show up for meetings & club activities; failure to carry out duties, and responsibilities; or for any action that is detrimental to the welfare of the student body. c. Notice of any pending removal will be distributed to officers and faculty advisors at least 5 days prior to action being taken. d. Any member considered for impeachment has the right to appear before the club/ membership in their own defense. e. To remove any member, there must be 2/3 majority vote of all members present. Article IV – Meeting Procedures Section I: Frequency 1. This organization shall hold at least (number) regular meetings per (time period). Section II: Attendance 1. Meetings shall be open to (state who is welcome to attend meetings). Section III: Quorum 1. “Quorum” shall be defined as the members in attendance at a particular meeting. The quorum will consist of at least (number) officer and a minimum of (number) voting members. Section IV: How meetings are conducted 1. The president shall prepare and distribute meeting agendas for each scheduled meeting with guidance from the Lead Faculty Advisor. 2. Meetings shall be conducted in accordance with (Robert’s Rules of Order, majority, consensus, etc.) 3. Meeting Minutes shall be kept of each meeting held. Minutes from the prior meeting shall be distributed at the next scheduled meeting to all members. Section V: Additional Meetings 1. The president reserves the right to call additional meetings as deemed necessary for the enhancement of the organization. Article V – Advisor Section I: Faculty Advisor 1. (Name of Club) ________ club shall have a minimum of one (1) salaried member of the faculty or staff to serve in an advisory capacity. 2. Faculty Advisors will serve a one (1) year term, unless they are re-elected, resign or are removed by high school administration. Faculty Advisors may serve an unlimited number of consecutive terms. 3. Faculty Advisors shall not have a vote on any matter brought before the club. 4. Faculty Advisors serve as a liaison between school administration and the student body. 5. Faculty Advisors will assist the treasurer in preparing the annual budget for the club. 6. Faculty Advisors will insure continuity between outgoing officers and newly elected officers. 7. Faculty Advisors will attend all club meetings or designate a substitute faculty mentor. 8. Faculty Advisors shall assist the treasurer in maintaining accurate financial records for the club. 9. Faculty Advisors shall sign all requisitions for the club and insure all paperwork is completed properly, prior to submission to the high school office for processing. Article VI – Amendments Section I: Amendments 1. This policy can be amended by a 2/3 majority vote of the (Name of Club) ______ club’s executive officers and members present, by resolution and/ or proposal. 2. The amendment will become effective at the next meeting, following acceptance. The new constitution shall supersede all previous constitutions